SETDA 20

Leadership Summit 2022 – Frequently Asked Questions

Who can attend?

The Leadership Summit is an invite-only event open to current SETDA state and territory members, affiliates, corporate partners, channel partners, and invited guests. State and territory members have no limit on the number of attendees. Affiliates and partners are limited by their membership level or partnership type.

Emeritus members and strategic alliance partners are invited to the Ed Forum portion of the Leadership Summit on Tuesday, November 8 from 12:00 pm – 5:45 pm ET.

Is the Ed Forum and the Leadership Summit the same thing?

The Leadership Summit is the all encompassing member and partner event.

The Ed Forum is our annual event-within-an-event designed to foster dialogue and collaboration among and outside the SETDA community, invited guests include national experts, educational technology leaders, and thought partners in the K-12 education space. This focused event is unique and explores the full scope of digital transformation of policy and practice in K-12 education.

Ed Forum will take place on Tuesday, November 8 from 12:00 pm – 5:45 pm ET.

Where can I find the agenda?

You can find the conference schedule on Sched or on our conference website.

COVID Policy

What are the COVID protocols?

As always, the health and comfort of the SETDA community is our top priority. SETDA welcomes all attendees to our upcoming Leadership Summit and Ed Forum pursuant to local mandates.

Please review the following health and safety measures, including operational guidelines and requirements.

We will require attendees to provide proof of full vaccination OR proof of a negative COVID test (PCR or Antigen).

Full vaccination is considered two shots of Pfizer/Moderna vaccines or one single dose of the Johnson & Johnson vaccine completed at least two weeks prior to the event.

Partial or unvaccinated attendees must provide a negative PCR or Antigen COVID test taken within the 72 hours prior to the event.

At this time masks remain optional; however, this policy may change depending on the level of COVID spread at the time of the event.

You are required to alert SETDA staff should you develop any COVID-related symptoms during or immediately after the conference. An inherent risk of exposure to COVID-19 exists in any public place where people are present. All attendees will be expected to take common actions to reduce the risk of COVID transmission and to behave responsibly (including leaving the event area) in case of exposure to a COVID case or experiencing symptoms.

You can review health and safety guidance here.

Travel

Where is the Leadership Summit and Ed Forum being held?

Renaissance Arlington Capital View Hotel
2800 S Potomac Ave, Arlington, VA 22202

Google Map

How do I book my hotel room?

Hotel reservations can be booked at the SETDA group rate ($239/night) at the Arlington Renaissance Capital View through October 14 by using this link or calling Marriott Reservations directly at 703-413-1300.

How do I get there?

By Air: The nearest airport to the Renaissance Arlington Capital View Hotel is Ronald Reagan Washington National Airport (DCA). Washington Dulles International Airport (IAD) which is 15-20 miles further.

Metro/Bus/Train: MOOVIT

Registration

Do I need to register for the Leadership Summit?

Yes, all attendees need to register. By registering for the Leadership Summit, you will also be registered for the Ed Forum event.

When does registration close?

Regular registration will open soon, and closes on October 25 at 11:55 pm ET.

Late registration?

Late registration closes on October 31, 2022. A late registration process fee of $49 will be assessed should you have to use this option.

How do I register?

The SETDA Hub will be used for event registration. Log in using your email address as your username; instructions can be found here. If you have any issues or need assistance, please contact Tera.

Can I substitute a registration or give my registration to a colleague for another day?

The simple answer is ‘No’. See below for more details:

  • Conference attendees are not to exceed the number of registrations permitted per your organization’s MOU (partnership/sponsorship agreement).
  • Registration allotments cannot be transferred to another company without written permission from SETDA’s Director of Strategic Partnerships.
  • Conference name badge sharing is not permitted under any circumstance.

What is the state member travel support policy?

In an effort to ensure that each state or territory is represented at our annual in-person conference and business meeting, state membership benefits include travel support for one (1) SEA member from each state or territory in good standing to attend the Leadership Summit event.

SETDA will reimburse all reasonable and necessary travel expenses incurred for SETDA-related business travel including airfare, transportation, lodging, and food per our current policy.

Other Stuff

What is the dress code?

This is a professional event, so we recommend business or business casual attire.

For the Homecoming Reception on Sunday, we encourage attendees to wear their favorite tailgate state gear.

What should my expectations be for technology (read: do I need to bring a device)?

The SETDA community is a technology-forward organization so we hope to model that ethos. We have created a schedule that is responsive to all digital platforms and we have asked our facilitators to share their resources digitally using a best practice method. We will also provide wifi access in meeting spaces. With this in mind, you should bring a digital device to consume most of what the Leadership Summit has to offer.

Who can I email if I have other questions?

If you have any questions or concerns please email the staff at [email protected].

Where can I learn more about SETDA events?

Find information about all of our events on the SETDA event page.

FAQs for SETDA’s Corporate Partners and Event Sponsors

Is there a registration fee for partners?

There is no registration fee required for current SETDA partners. A limited number of complimentary registrations are included in each one of SETDA’s partnership benefit packages for partners. Refer to your MOU or check here if you aren’t sure.

When does the event begin and end for partners?

Emerging, Basic, Silver, Gold Partners and Event Sponsors: Conference activities begin on Sunday, November 6 with the Homecoming Reception from 4:15 –  6:45 pm. You may arrive anytime after 2:00 pm ET for table set-up.

Platinum and Keystone Partners: Conference activities begin on Sunday, November 6 with a lunch with Board Members and 90-minute Focus Groups starting at 12:30pm ET.

All partners and event sponsors are invited to participate in the event sessions on Monday, November 7 and Tuesday, November  8. The event activities for all partners ends at 5:45 pm on Tuesday, November 8. All activities on Wednesday, November 9 are for SETDA state and affiliate members only.

Where should partners and event sponsors send materials for their table at the Homecoming Reception?

Send your materials for a very simple tabletop exhibit (e.g. branded tablecloth, giveaway items, technology for demonstration of your solution) directly to the Renaissance Arlington Capital View Hotel.

Helpful Hints:

  • Schedule all boxes for delivery by Friday, November 4 at the latest! SETDA staff will store them securely for you.
  • Bring your tracking numbers, so that if one of your boxes is missing, the hotel can help to find your package.
  • Bring a return label for every box that you wish to mail back to your office after the event.

SHIP TO: (please include all of the information below on your shipping label)

Renaissance Arlington Capital View Hotel
Attn: Hotel Guest – Ms. Tera Daniels c/o SETDA, November 6-8, 2022
Tabletop Exhibit – INCLUDE YOUR COMPANY NAME
2800 South Potomac Avenue
Arlington, VA 22202

What is provided to partners at the Homecoming Reception?

SETDA Partners and Event Sponsors should plan to set up their tables anytime after 2:00 pm on Sunday, November 6 and will tear tables down immediately following the reception at 6:45 pm.

Simple is best for these exhibits.

Provided to you:

  • a six (6) foot skirted table
  • connection to power
  • WiFi internet connection

You may want to bring:

  • table top booth display
  • table Banners or signs
  • tablet/computer and/or monitor for demonstrations
  • fun promotional items (plan for 150)
  • company and product literature
  • business cards

What sponsorship opportunities are available?

SETDA offers a limited number of sponsorship opportunities at our hosted-events. Sponsorship packages for the Leadership Summit are available on a first-come-first-served basis through October 14, 2022.

Who can I email if I have other partner or event sponsorship questions?

Corporate partners and event sponsors should email Missy Greene at [email protected].

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