The Leadership Summit is an invite-only event open to current state education agency (SEA) members, affiliates, corporate members, and channel partners, event sponsors, and invited guests.

Yes, to maintain a balance and mix of membership and partnership types at our annual event, we limit the number of attendees from each organization. SEA and affiliate members are limited to ten (10) attendees per membership organization. Corporate members are limited by their membership level or partnership type.

The Leadership Summit is an all-encompassing member and partner event. 

The Ed Forum is our annual event-within-an-event designed to foster dialogue and collaboration among and outside the SETDA community. Invited guests include national experts, educational technology leaders, and thought partners in K-12 education. This focused event explores the full scope of digital transformation of policy and practice in K-12 education.

Ed Forum will occur on Wednesday, November 5, from 8:00 am – 12:00 pm ET. Ed Forum registration desk opens at 7:30 am on Wednesday, November 5.

You can find the conference schedule on Sched or our conference website.

Crystal Gateway Marriott
1700 Richmond Hwy, Arlington, VA 22202
Google Map

Reservations at the Crystal Gateway Marriott hotel can be booked at the SETDA group rate ($259 per night) through October 4 by using this link.

Cancellations must be made at least 72 hours before your check-in date…

By Air: Ronald Reagan Washington National Airport (DCA)…
Metro/Bus/Train: MOOVIT

In an effort to ensure that each state or territory is represented at our annual in-person conference and business meeting, State Education Agency (SEA) membership benefits include travel support for one (1) SEA member from each state or territory in good standing to attend the Leadership Summit event. 

Per our current policy, SETDA will reimburse all reasonable and necessary travel expenses incurred for SETDA-related business travel, including airfare, transportation, lodging, and food.

Stay Healthy, Stay Connected: Please adhere to local COVID guidelines.

Yes, all SETDA members, partners, and invited guests need to register in advance. By registering for the Leadership Summit, you will also be registered for the Ed Forum event.

Late registration closes on October 24, 2025, at 11:55 pm ET. After this date and time, no further registrations will be accepted.

More information will be released soon on event registration.

The cost of attending the conference varies depending on attendee type and the date you register. Complimentary registrations are available as part of membership benefits based on your membership type and level (see table below).

Yes, registration fees are refundable minus a $99 processing fee until October 14. No refunds will be issued for cancellations starting October 15, 2025.

All cancellations must be received in writing to [email protected], regardless of whether payment has been submitted. If a request is received after the October 14 deadline, the board executive committee will review and consider the request.

All refunds will be processed within 60 days of the conclusion of the conference.

Refunds will be processed in the same manner as the original payment. For example, if payment was made via credit card, the refund will be processed via credit card. If payment was made by check, the refund will be sent in check form.

Registrations are transferable within the same organization prior to October 24 with a $75 administrative transfer fee. After October 24, transfers are not permitted. On-site transfers are also not permitted.

Complimentary registrations received by SEA members, corporate members, and channel partners as part of their program benefits are subject to the transfer policy.

No, badge sharing or splitting is strictly prohibited.

SETDA acknowledges that certain circumstances beyond our control, such as weather conditions, hotel conditions, travel difficulties, and health issues, may impact participants. SETDA is not liable for any issues beyond our control affecting the event. Participants are encouraged to consider purchasing travel insurance to mitigate potential losses due to unforeseen circumstances.

This is a professional event, so we recommend business or business casual attire. 

We encourage attendees to wear their favorite tailgate or state gear for the Homecoming Reception on Monday.

The SETDA community is a technology-forward organization, so we want to model that ethos. We have created a schedule responsive to all digital platforms, and we have asked our facilitators to share their resources digitally using a best practice method. We will also provide wifi access in meeting spaces. With this in mind, you should bring a digital device to consume most of what the Leadership Summit offers.

SETDA is dedicated to a safe and educational event experience for everyone. All attendees are expected to abide by our Code of Conduct, which they must acknowledge at the time of registration.

If you have any questions or concerns, please email [email protected].

Find information about all of our events on the SETDA event page.

SETDA’s corporate membership benefit packages include a limited number of complimentary registrations, and a limited number of additional registrations available at a discounted price. 

Please refer to the Registration Details and the Refund/Cancellation/Substitution Policy sections for related fee information.

Event sponsorship includes two (2) complimentary registrations. Additional registrations are not available. 

Please refer to the Registration Details and the Refund/Cancellation/Substitution Policy sections for related fee information.

Leadership Summit conference activities for corporate members vary by membership type. 

Plan to attend from Monday, November 3, at 8:00 pm ET through Wednesday, November 5, at 12:00 pm ET. Cybersecurity & Privacy Collaborative members should arrive on Sunday for pre-conference activities.

Set up your table for Homecoming Reception anytime after 1:00 pm ET for tabletop exhibit setup until 3:00 pm ET on Monday, November 3 (Platinum, Gold, Bronze, Silver, Event Sponsors).

Platinum Corporate Member 60-minute focus group sessions and Gold Corporate Member 30-minute Ignite sessions are scheduled from 1:00–3:00 pm ET on Monday, November 3. Exact time slots will be provided closer to the conference.

Send your materials for a very simple tabletop exhibit (e.g., branded tablecloth, pop-up banner, giveaway items, technology for demonstration of your solution) directly to the Crystal Gateway Marriott. 

Helpful Hints

• Schedule all boxes for delivery at the hotel by Wednesday, October 29. SETDA staff will store them securely for you. Please include all of the information on the “SHIP TO” label below.
• Bring your tracking numbers so that if one of your boxes is missing, hotel staff can help to find your package. 
• Bring a return label for every box you wish to mail back to your office after the event.

Important: Include ALL of the information below on your shipping label. 

SHIP TO: Crystal Gateway Marriott

Attn: Hotel Guest – Ms. Tera Daniels c/o SETDA, November 2-5, 2025

Tabletop Exhibit – INCLUDE YOUR COMPANY NAME

1700 Richmond Highway

Arlington, Virginia 22202

Corporate members and event sponsors should plan to set up their tables any time after 1:00 pm ET on Monday, November 3 and to tear the tables down immediately following the reception at 5:30 pm ET. SETDA staff will be on hand to assist with tear-down.

Simple is best for these exhibits. The photo below provides an example of the Homecoming Reception setup.

Provided to you: 

• a six-foot skirted table
• connection to power
• Wi-Fi internet connection
• Two chairs

You may want to bring:

• tabletop booth display    
• table banners or signs
• tablet/computer and/or monitor for demonstrations
• fun promotional items (plan for 150)
• company and product literature
• business cards

Corporate members should email Trish Stevens at [email protected] and event sponsors should [email protected].

SETDA offers a limited number of sponsorship opportunities at our hosted events. Sponsorship packages for the Leadership Summit are available on a first-come-first-served basis through October 1, 2025. Email [email protected] for more information.